Sponsor Information
Location
Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA
(509) 314-4177
Sponsor Prospectus
Please review the Sponsor Prospectus to answer various questions.
Event Contacts
Venue or Shipping Questions
Kristin Waymire
Director of Conference Planning,
Skamania Lodge
509-427-2526
Booth Dressing and Prop Questions
Justin Dean
Sr. Creative Director, RPS Events
503-283-8828
Schedule Overview
Tuesday |
5:00 – 8:00pm |
Trivia and Pizza Social |
Wednesday |
7:00 – 8:00am |
Breakfast |
7:30am – 5:00pm |
Registration Open |
|
8:45am – 12:00pm |
Golf |
|
10:00am – 1:00pm |
Lawn Games and Lunch |
|
10:00am – 4:30pm |
Set up opens for all Sponsors |
|
1:00 – 5:00pm |
Sponsor Sessions |
|
5:00 – 7:00pm |
Gold Sponsor Showcase & Dinner |
|
7:00 – 8:30pm |
Tear down for Gold Sponsors |
|
7:30 – 11:00pm |
Platinum and Diamond Sponsor Showcase |
|
Thursday |
7:00 – 9:00am |
Breakfast |
9:00 – 11:30am |
Community Sessions |
|
12:00 – 1:00pm |
Lunch |
|
1:30 – 4:00pm |
Keynote & Community Sessions |
|
5:00 – 7:00pm |
Dinner |
|
7:30 – 11:00pm |
Platinum and Diamond Sponsor Showcase |
|
Friday |
7:00 – 9:00am |
Breakfast |
7:00 – 9:00am |
Tear down for Platinum and Diamond Sponsors |
|
9:00am – 12:00pm |
Community Sessions & Keynote |
|
12:00 – 1:00pm |
Lunch |
|
1:00 – 3:00pm |
Closing & Prize Giveaways |
Exhibit Hall Hours
The exhibit hall hours are during the Sponsor Showcases, as detailed below.
Gold Sponsor Showcase |
Wednesday 5:00 – 7:00pm |
Platinum and Diamond Sponsor Showcase |
Wednesday & Thursday 7:30 – 11:00pm |
Setup and Teardown Hours
Gold Sponsors |
Booth setup may begin between 10:00 am – 4:30 pm on Wednesday. Tear down must be completed between 7:00 – 8:30 pm that same evening. |
Platinum and Diamond Sponsors |
Booth setup may begin between 10:00 am – 4:30 pm on Wednesday. Tear down must be completed between 7:00 – 9:00 am on Friday. |
What is included in your Booth
Gold |
-Wifi and Power Outlets -1 draped 6’ table and 2 chairs |
Platinum |
-Wifi and Power Outlets -1 draped 6’ table and 2 chairs |
Diamond |
-Wifi and Power Outlets -2 draped 8’ tables and 8 chairs |
Booth Selection
Booth placement requires payment in full and assignments are made in the order that payment was received. Booth selection begins on February 21, 2023.
Group Shipments and Storage
Shipments may be sent for arrival a maximum of 48 hours prior to the event. Please use the following address and instructions:
Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA 98648
ACPE
Hold for Arrival Date of Sunday, 4/30/2023
Sponsor Presentations
Gold |
Sponsors are able to submit a session for review and selection by the board. 8 session spots are available so not all submissions will be selected. |
Platinum |
Sponsors are able to add a paid add-on session. 10 are available on a first come first serve basis. |
Diamond |
Sponsors have a guaranteed session on Wednesday. |
Hotels and Lodging
ACPE has secured a special rate with the below hotel for sponsors. Sponsors are required to book their own lodging.
Best Western Plus Columbia River Inn 735 Wanapa Street |
There are the following additional hotel and rental properties in the area as well:
Parking
Parking is available onsite at Skamania Lodge.
Sponsor Meals
All meals are included for the number of attendees you have paid for in your sponsorship, and include breakfast, lunch and dinner. Sponsors are encouraged to attend all meals during the conference.
Conference Theme
This year’s theme is Create IT.
Lead Capture
ACPE will print QR codes on all attendee badges. The QR codes will have information such as the attendee’s name, title, and school district. Any app that reads QR codes and allows you to save the information will work for capturing attendee information. Below are some application examples for review. A web search for lead retrieval apps or scanning badges at conferences will provide many application choices. Please utilize the application that best fits your needs.
Giveaways and prizes
Sponsors cannot give any products of value (over $50) directly to attendees. If you have products to give away, ACPE accepts donations that will be randomly given to its members during the closing ice cream social. Let us know if you have prizes to donate by using our prize donation form.
Sponsor Contract
Sponsor registration is not complete until payment is received and the sponsor contract is completed and returned. Sponsors received their contract via email after registration. To request another copy of your contract, please submit a request for a new copy.