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Sponsor Information


Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA
(509) 314-4177

Sponsor Prospectus

Please review the Sponsor Prospectus for helpful conference information.

Event Contacts

Sponsorship Questions

Cory Horton

Events Manager, OETC


Venue or Shipping Questions

Kristin Waymire

Director of Conference Planning,

Skamania Lodge


Booth Dressing and Prop Questions

Justin Dean

Sr. Creative Director, RPS Events


Schedule Overview

Tuesday 5:00 – 8:00pm Trivia and Pizza Social
Wednesday 7:00 – 8:00am Breakfast
7:30am – 5:00pm  Registration Open 
8:45am – 12:00pm Golf
10:00am – 1:00pm Lawn Games and Lunch
10:00am – 4:30pm Set up opens for all Sponsors
1:00 – 5:00pm Sponsor Sessions
5:00 – 7:00pm Gold Sponsor Showcase & Dinner
7:00 – 8:30pm Tear down for Gold Sponsors
7:30 – 11:00pm Platinum and Diamond Sponsor Showcase
11:00pm – 1:00am Treehouse Campfire Chat
Thursday 7:00 – 9:00am Breakfast
9:00 – 11:30am Community Sessions
12:00 – 1:00pm Lunch
1:30 – 4:00pm Keynote & Community Sessions
5:00 – 7:00pm Dinner
7:30 – 11:00pm Platinum and Diamond Sponsor Showcase 
11:00pm – 1:00am Treehouse Campfire Chat
Friday 7:00 – 9:00am Breakfast
7:00 – 9:00am Tear down for Platinum and Diamond Sponsors
9:00am – 12:00pm Community Sessions & Keynote
12:00 – 1:00pm Lunch
1:00 – 3:00pm Closing & Prize Giveaways

Exhibit Hall Hours

The exhibit hall hours are during the Sponsor Showcases, as detailed below. 

Gold Sponsor Showcase


5:00 – 7:00pm

Platinum and Diamond Sponsor Showcase

Wednesday & Thursday

7:30 – 11:00pm


Setup and Teardown Hours

Gold Sponsors

Booth setup may begin between 10:00 am – 4:30 pm on Wednesday.

Tear down must be completed between 7:00 – 8:30 pm that same evening.


Platinum and Diamond Sponsors

Booth setup may begin between 10:00 am – 4:30 pm on Wednesday. 

Tear down must be completed between 7:00 – 9:00 am on Friday. 

What is included in your Booth


-Wifi and Power Outlets

-1 draped 6’ table and 2 chairs



-Wifi and Power Outlets

-1 draped 6’ table and 2 chairs


-Wifi and Power Outlets

-2 draped 8’ tables and 8 chairs

Booth Selection

Booth placement requires payment in full and selections will be done in the order that payments were received. 

Group Shipments and Storage

Shipments may be sent for arrival a maximum of 48 hours prior to the event. Please use the following address and instructions: 

Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA 98648
Hold for Arrival Date of Monday, 5/6/2024

Your shipments should be in your booth when you arrive, and if not, they will be in the ballroom where your sponsor showcase is located.

Skamania Lodge will bill any incoming shipments to the sponsor after the event. They charge $7 each for incoming boxes and $100 each for incoming pallets. 

Return Shipments

Outgoing packages must be pre-labeled.  FedEx and UPS will pick up regular shipments but if a special pick up is needed, they must be arranged in advance. Please leave your pre-labeled outgoing packages in your booth at the conclusion of your sponsor showcase and it will be shipped by Skamania.

Sponsor Presentations

*Please note all Sponsor Presentations are full

Sponsors are able to submit a session for review and selection by the board. 10 session spots are available so not all submissions will be selected. Submissions will open mid-December.



Sponsors are able to add a paid add-on session. 10 are available on a first come first serve basis. 


Sponsors have a guaranteed session on Wednesday.


Hotels and Lodging

ACPE has secured a special rate with the below hotel for sponsors. Sponsors are required to book their own lodging and we recommend booking as soon as possible. All day shuttles will be provided to and from Skamania Lodge to help offset the inconvenience of staying offsite.  

Best Western Plus Columbia River Inn (8 minutes from Skamania Lodge)

735 Wanapa Street
Cascade Locks, OR 97014
(541) 374-8777
Rate: $179 per night plus tax
Booking: Call (541) 374-8777 and reference the ACPE room block
Reservation Deadline: April 1, 2024

There are the following additional hotel and rental properties in the area as well:


Cascade Locks (8 minutes from Skamania Lodge):

Carson (10 minutes from Skamania Lodge):

Hood River (29 minutes to Skamania Lodge):

Various locations:


Parking is available onsite at Skamania Lodge. Overflow parking will be available at the Columbia Gorge Interpretive Center. All-day shuttles will also be provided to and from Skamania Lodge to help address parking needs. 

Sponsor Meals

All meals are included for the number of attendees you have paid for in your sponsorship, and include breakfast, lunch and dinner. Sponsors are encouraged to attend all meals during the conference. 

Conference Theme

This year’s theme is Rock IT, with a focus on music. Think rock bands, hair metal, and concerts. We encourage sponsors to embrace the theme when considering their booth setup and design! 

Lead Capture

ACPE will print QR codes on all attendee badges. The QR codes will have information such as the attendee’s name, title, and school district. Any app that reads QR codes and allows you to save the information will work for capturing attendee information.  A web search for lead retrieval apps or scanning badges at conferences will provide many application choices. Please utilize the application that best fits your needs.


Giveaways and prizes

Sponsors cannot give any products of value (over $50) directly to attendees. If you have products to give away, ACPE accepts donations that will be randomly given to its members during the closing ice cream social. Let us know if you have prizes to donate by using our prize donation form.

Sponsor Contract

Sponsor registration is not complete until payment is received and the sponsor contract is completed and returned. Sponsors received their contract via email after registration. To request another copy of your contract, please submit a request for a new copy.