Sponsor Information

Location

Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA
(509) 314-4177

Sponsor Prospectus

Please review the Sponsor Prospectus for helpful conference information.

Event Contacts

Sponsorship Questions

Cory Horton

Events Manager, OETC

coordinator@acpenw.org

503-967-8548

Venue or Shipping Questions

Kristin Waymire

Director of Conference Planning,

Skamania Lodge

kwaymire@skamania.com

509-427-2526

Booth Dressing and Prop Questions

Justin Dean

Sr. Creative Director, RPS Events

Justin@rpsevents.com

503-283-8828

Schedule Overview

Tuesday

5:00 – 8:00pm

Trivia and Pizza Social

Wednesday

7:00 – 8:00am

Breakfast

7:30am – 5:00pm 

Registration Open 

8:45am – 12:00pm

Golf

10:00am – 1:00pm

Lawn Games and Lunch

10:00am – 4:30pm

Set up opens for all Sponsors

1:00 – 5:00pm

Sponsor Sessions

5:00 – 7:00pm

Gold Sponsor Showcase & Dinner

7:00 – 8:30pm

Tear down for Gold Sponsors

7:30 – 11:00pm

Platinum and Diamond Sponsor Showcase

Thursday

7:00 – 9:00am

Breakfast

9:00 – 11:30am

Community Sessions

12:00 – 1:00pm

Lunch

1:30 – 4:00pm

Keynote & Community Sessions

5:00 – 7:00pm

Dinner

7:30 – 11:00pm

Platinum and Diamond Sponsor Showcase 

Friday

7:00 – 9:00am

Breakfast

7:00 – 9:00am

Tear down for Platinum and Diamond Sponsors

9:00am – 12:00pm

Community Sessions & Keynote

12:00 – 1:00pm

Lunch

1:00 – 3:00pm

Closing & Prize Giveaways

Exhibit Hall Hours

The exhibit hall hours are during the Sponsor Showcases, as detailed below. 

Gold Sponsor Showcase

Wednesday

5:00 – 7:00pm

Platinum and Diamond Sponsor Showcase

Wednesday & Thursday

7:30 – 11:00pm

 

Setup and Teardown Hours

Gold Sponsors

Booth setup may begin between 10:00 am – 4:30 pm on Wednesday.

Tear down must be completed between 7:00 – 8:30 pm that same evening.

 

Platinum and Diamond Sponsors

Booth setup may begin between 10:00 am – 4:30 pm on Wednesday. 

Tear down must be completed between 7:00 – 9:00 am on Friday. 

What is included in your Booth

Gold

-Wifi and Power Outlets

-1 draped 6’ table and 2 chairs

 

Platinum

-Wifi and Power Outlets

-1 draped 6’ table and 2 chairs

Diamond

-Wifi and Power Outlets

-2 draped 8’ tables and 8 chairs

Booth Selection

Booth placement requires payment in full and assignments are made by the board. 

Group Shipments and Storage

Shipments may be sent for arrival a maximum of 48 hours prior to the event. Please use the following address and instructions: 

Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA 98648
ACPE
Hold for Arrival Date of Sunday, 5/5/2024

Sponsor Presentations

Gold
Sponsors are able to submit a session for review and selection by the board. 10 session spots are available so not all submissions will be selected. Submissions will open mid-December.

 

Platinum

Sponsors are able to add a paid add-on session. 10 are available on a first come first serve basis. 

Diamond

Sponsors have a guaranteed session on Wednesday.

 

Hotels and Lodging

ACPE has secured a special rate with the below hotel for sponsors. Sponsors are required to book their own lodging and we recommend booking as soon as possible. All day shuttles will be provided to and from Skamania Lodge to help offset the inconvenience of staying offsite.  

Best Western Plus Columbia River Inn (8 minutes from Skamania Lodge)

735 Wanapa Street
Cascade Locks, OR 97014
(541) 374-8777
Rate: $179 per night plus tax
Booking: Call (541) 374-8777 and reference the ACPE room block
Reservation Deadline: April 1, 2024

There are the following additional hotel and rental properties in the area as well:

Stevenson:

Cascade Locks (8 minutes from Skamania Lodge):

Carson (10 minutes from Skamania Lodge):

Hood River (29 minutes to Skamania Lodge):

Various locations:

Parking

Parking is available onsite at Skamania Lodge. Overflow parking will be available at the Columbia Gorge Interpretive Center. All-day shuttles will also be provided to and from Skamania Lodge to help address parking needs. 

Sponsor Meals

All meals are included for the number of attendees you have paid for in your sponsorship, and include breakfast, lunch and dinner. Sponsors are encouraged to attend all meals during the conference. 

Conference Theme

This year’s theme is Rock IT, with a focus on music. Think rock bands, hair metal, and concerts. We encourage sponsors to embrace the theme when considering their booth setup and design! 

Lead Capture

ACPE will print QR codes on all attendee badges. The QR codes will have information such as the attendee’s name, title, and school district. Any app that reads QR codes and allows you to save the information will work for capturing attendee information.  A web search for lead retrieval apps or scanning badges at conferences will provide many application choices. Please utilize the application that best fits your needs.

 

Giveaways and prizes

Sponsors cannot give any products of value (over $50) directly to attendees. If you have products to give away, ACPE accepts donations that will be randomly given to its members during the closing ice cream social. Let us know if you have prizes to donate by using our prize donation form.

Sponsor Contract

Sponsor registration is not complete until payment is received and the sponsor contract is completed and returned. Sponsors received their contract via email after registration. To request another copy of your contract, please submit a request for a new copy.