Sponsor Information
Pre-Event Call
Save the Date for a pre-event call! The ACPE Conference Coordinator will hold a pre-event call for all sponsors who would like an overview of the conference. This is especially helpful for first time sponsors, but all sponsors are welcome to join. The call will take place on Tuesday, April 8th at 10:00 a.m. PST. A recording will be available should you be unable to join. A Google Meet invite will be sent to all sponsor contacts with the link to join.
Location
Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA
(509) 314-4177
Sponsor Prospectus
Please review the Sponsor Prospectus for helpful conference information.
Event Contacts
Venue or Shipping Questions
Kristin Waymire
Director of Conference Planning,
Skamania Lodge
509-427-2526
Schedule Overview
The full schedule can be seen in SCHED. All sponsors will receive invitations to join SCHED on March 25th.
Wednesday | 7:00 – 8:00am | Breakfast |
7:30am – 5:00pm | Registration Open | |
8:45am – 12:00pm | Golf | |
10:00am – 1:00pm | Lawn Games and Lunch | |
10:00am – 4:30pm | Set up opens for all Sponsors | |
1:00 – 5:00pm | Sponsor Sessions | |
5:00 – 6:00pm | Dinner | |
6:00 – 8:00pm | Gold Sponsor Showcase | |
8:00 – 9:00pm | Tear down for Gold Sponsors | |
8:00 – 11:00pm | Platinum and Diamond Sponsor Showcase | |
11:00pm – 1:00am | Treehouse Campfire Chat | |
Thursday | 7:00 – 9:00am | Breakfast |
9:00 – 11:30am | Community Sessions | |
12:00 – 1:00pm | Lunch | |
1:30 – 4:00pm | Keynote & Community Sessions | |
5:00 – 7:00pm | Dinner | |
7:00 – 11:00pm | Platinum and Diamond Sponsor Showcase | |
11:00pm – 1:00am | Treehouse Campfire Chat | |
Friday | 7:00 – 9:00am | Breakfast |
7:00 – 9:00am | Tear down for Platinum and Diamond Sponsors | |
9:00 – 11:00am | Community Sessions | |
11:30am – 12:45pm | Lunch & Business Meeting | |
1:00 – 2:00pm | Closing Keynote | |
2:00-2:30pm | Prize Giveaways |
Exhibit Hall Hours
The exhibit hall hours are during the Sponsor Showcases, as detailed below.
Gold Sponsor Showcase |
Wednesday 6:00 – 8:00pm |
Platinum and Diamond Sponsor Showcase |
Wednesday: 8:00 – 11:00pm Thursday: 7:00 – 11:00pm |
Setup and Teardown Hours
Gold Sponsors |
Booth setup may begin between 10:00 am – 4:30 pm on Wednesday.
Tear down must be completed between 8:00 – 9:00 pm that same evening. |
Platinum and Diamond Sponsors |
Booth setup may begin between 10:00 am – 4:30 pm on Wednesday. Tear down must be completed between 7:00 – 9:00 am on Friday. |
What is included in your Booth
Gold |
-Wifi and Power Outlets -1 draped 6’ table and 2 chairs –Wastebasket and carpeted floor
|
Platinum |
-Wifi and Power Outlets -1 draped 6’ table and 2 chairs -Wastebasket and carpeted floor
|
Diamond |
-Wifi and Power Outlets -2 draped 8’ tables and 8 chairs -Wastebasket and carpeted floor |
Booth Selection
Booth placement requires payment in full and selections will be done in the order that payments were received. Booth selection is underway. If you have not received the email to select your booth, contact coordinator@acpenw.org.
On-Site Registration
A form was sent to all sponsors to register your onsite attendees. All names must be received by Tuesday, April 8th for name badge printing. If you need to submit your onsite attendees, the form is as follows: https://acpenw.events/sponsor-on-site-registration/
Shipping Instructions
Shipments may be sent for arrival a maximum of 3 days prior to the event. Skamania Lodge will only accept prepaid packages. All packages must be labeled with the following information:
Your Return Address
ACPE / Sponsor Name / Booth #
Name of person that will claim the package & their date of arrival
Dates of Event (May 7-9, 2025)
Group Contact: Kristin Waymire
Number of boxes in shipment (1 of 4, etc.)
Send to:
Skamania Lodge
1131 SW Skamania Lodge Way
Stevenson, WA 98648
Your shipments should be in your booth when you arrive, and if not, they will be in the ballroom where your sponsor showcase is located. Please be sure to include all of the required information on the shipping label so your package(s) are easily identifiable.
Skamania Lodge will bill any incoming shipments to the sponsor after the event. They charge $10 each for incoming boxes, $100 each for incoming crates, and $150 each for incoming pallets.
Return Shipments
Outgoing packages must be pre-labeled, and ready for shipment. FedEx and UPS will pick up on their regular schedule but if a special pick up is needed, that must be arranged in advance. Please leave your pre-labeled outgoing packages in your booth at the conclusion of your sponsor showcase and it will be shipped by Skamania. Any boxes not labeled properly will be held for 30 days. A charge will be incurred for any packages requiring labels to be made.
Sponsor Presentations
Gold |
Sponsors are able to submit a session for review and selection by the board. 8 session spots are available so not all submissions will be selected. Submissions are open and can be submitted here. |
Platinum |
Sponsors are able to add a paid add-on session. 10 are available on a first come first serve basis. Email coordinator@acpenw.org to request a session. |
Diamond |
Sponsors have a guaranteed session on Wednesday. Submit your session here. |
Hotels and Lodging
ACPE has secured a special rate with the below hotel for sponsors. Sponsors are required to book their own lodging and we recommend booking as soon as possible. All day shuttles will be provided to and from Skamania Lodge to help offset the inconvenience of staying offsite.
Best Western Plus Columbia River Inn (8 minutes from Skamania Lodge) 735 Wanapa Street |
There are the following additional hotel and rental properties in the area as well:
Stevenson:
- Wilder + Pine Riverside Cabins
- Artbliss Hotel
- The Resort at Skamania Coves
- Tenzen Cabins
- Wind Mountain Ranch
- Rodeway Inn
Cascade Locks (8 minutes from Skamania Lodge):
Bonneville (10 minutes from Skamania Lodge):
- Bonneville Hot Springs Resort (just reopened)
Carson (10 minutes from Skamania Lodge):
Hood River (29 minutes to Skamania Lodge):
Various locations:
Parking
Parking is available onsite at Skamania Lodge. Overflow parking will be available at the Columbia Gorge Interpretive Center just down the hill from Skamania Lodge. All-day shuttles will also be provided to and from Skamania Lodge to help address parking needs.
Sponsor Meals
All meals are included for the number of attendees you have paid for in your sponsorship, and include breakfast, lunch and dinner. Sponsors are encouraged to attend all meals during the conference.
Networking Events
While we encourage sponsors to participate in all events throughout the conference, there are some networking events that are sponsored and are not open to other sponsors to attend. Those events include the Trivia and Pizza Social, the Golf Tournament, and Lawn Games. If you are interested in sponsoring the golf tournament, contact coordinator@acpenw.org.
Conference Theme
This year’s theme is Include IT, with a focus on diversity, equity, and inclusion. For the evening sponsor showcases, we will incorporate the theme “Time to Shine”. This is a glitzy theme encouraging attendees to show up as their best, true selves. Think lights, sparkles, and shiny decor. We encourage sponsors to embrace the theme when considering their booth setup and design!
Lead Capture
ACPE will print QR codes on all attendee badges. The QR codes will have information such as the attendee’s name, title, and school district. Any app that reads QR codes and allows you to save the information will work for capturing attendee information. A web search for lead retrieval apps or scanning badges at conferences will provide many application choices. Please utilize the application that best fits your needs.
Attendee List
ACPE will share the pre and post attendee list with sponsors one week before the conference and one week after.
Giveaways and prizes
Sponsors cannot give any products of value (over $50) directly to attendees. If you have products to give away, ACPE accepts donations that will be randomly given to its members during the closing ice cream social. Let us know if you have prizes to donate by using our prize donation form.
Sponsor Contract
Sponsor registration is not complete until payment is received and the sponsor contract is completed and returned. Sponsors received their contract via email after registration. To request another copy of your contract, please submit a request for a new copy.